Mess & Canteen
Menus, meal plans, dietary safety, kitchen stock, wastage and billing.
Hostel management software for wardens, accounts and parents
A hostel is a small town inside the campus. The hostel module gives wardens a visual room-by-room view of every bed, a quick way to approve leave and outpasses, and a daily roll call that marks each resident present, absent, on leave or medical.
Hostel fees are billed from each resident’s active bed allocation, separately from tuition, with fines for damage or rule breaks and an internal wallet for store purchases. Residents see their room, leave requests, mess menu and hostel attendance in their own portal.
Made for
- Residential and boarding schools
- College hostels
- Coaching institute hostels
- Working staff hostels
Hostel Management features
Rooms and beds
Hostels, rooms, room types and bed capacity, with an occupancy grid and full allocation history.
Allocate, transfer, vacate
Assign a bed, move a resident or vacate a bed, with every change kept on record.
Leave and outpass
Requests with dates, destination and guardian contact, approved or rejected by the warden.
Roll call
Daily present, absent, leave or medical marking for every resident.
Incidents and inspections
Discipline, medical and safety incidents with severity; room inspections with cleanliness and damage scores.
Hostel billing
Fee plans by hostel or room type, monthly billing runs, fines and a resident wallet with vendor purchases.
Mess link
Menus and meal attendance from the mess module, visible to residents.
From demo to go-live
Build the hostel
Add buildings, rooms and beds.
Allocate residents
Assign every resident to a bed from the student list.
Set fee plans
Define plans and billing rules for each room type.
Daily routine
Wardens start roll call, leave approval and incident logging.
WORKS WITH YOUR ID CARDS
See Gate pass cards ↗Software and cards from one team
Hostel residents need ID cards that wardens and gate staff can check at a glance, often with the hostel and room printed on them. ICardPrint prints resident cards and gate passes from the same records.
Can parents see whether their child is in the hostel?
Residents and parents can see hostel attendance, leave requests and the mess menu in their portal.
Are hostel fees separate from school fees?
Yes. Hostel billing runs from bed allocation with its own plans, fines and wallet, and shows up in the student’s ledger.
Can it handle several hostels?
Yes. Add as many hostel buildings as you need, each with its own rooms and wardens.
Can wardens get alerts for students outside after hours?
With AI Campus Monitoring, curfew rules alert wardens when a resident is seen in a restricted zone after hours.
FREE DEMO · NO OBLIGATION
See Hostel Management in a free demo
Tell us a little about your institution. Our team calls you to understand your needs, shows the software live and sends a written quote. Pricing depends on the modules you choose and your number of students or staff.
- A live walkthrough of the modules you pick
- Help moving your existing Excel data in
- Training for each role in your team
Prefer to talk now? Call +91 8409643833 or WhatsApp us.
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